• Performance Work Statement (PWS)
• To the maximum extent practicable, ordering activities shall (a) Describe the requirements in terms of results required rather than the methods of performance of the work; (b) Use measurable performance standards (i.e. terms of quality, timeliness, quantity, etc.) and quality assurance surveillance plans; (c) Specify procedures for reductions to the price of a fixed-price contract when services are not performed or do not meet contract requirements; and (d) Include performance incentives where appropriate.
• Location of the work
• Period of performance
• Deliverable schedule
• Special requirements (e.g., security clearances, travel, food and/or refreshments, and special knowledge)
• Evaluation criteria (e.g., adequacy of the proposed project plan for performing the task, price, experience, and past performance)
• Government cost estimate (for file purposes only)

Events Management Services Task Category Contractors

PWS DOES include Hotel Accommodations or Attendee Travel*	Name	Phone	BPA #
•  B L Seamon Corporation	Kathy Pointer	(301) 577-0244 ext. 16	63306

* Attendee travel implies all forms of travel (air, rail, bus, etc.) except for mileage or taxi/limo reimbursements.

NOTE: Please refer to the supplier links provided at the Strategic Sourcing Website http://intranet.hhs.gov/ssc to access order forms or click http://www.blsweb.net/hhems to directly access the BLS ordering system.

Orders estimated at, or below, the micro-purchase threshold ($2,500)

• Select any BPA Federal Supply Schedule (FSS) contractor that can meet the ordering activity’s need as indicated in Table I above.
• The ordering activity should distribute orders among BPA FSS contractors
• Provide the PWS, the location of work, the period of performance, the delivery schedule and any special requirements to the selected BPA FSS contractor. Do not give the Government cost estimate to the contractor.
• Request a Firm-Fixed Price (FFP) quote from the selected BPA FSS contractor. The FFP of the order should also include any travel costs or other direct charges related to performance of the services ordered. However, these travel costs exclude reimbursement of travel costs at the rates provided in the Federal Travel or Joint Travel Regulations.

Orders estimated to exceed the micro-purchase threshold

• The ordering activity may, at their discretion, use the same steps outlined above for orders at or below, the micro-purchase threshold. No sole-source justification is required.
OR
• Provide the RFQ (including the PWS, the location of work, the period of performance, the delivery schedule and any special requirements and the evaluation criteria, as described above) to all BPA FSS contractors in the applicable task category as identified in Table I above. Do not give the Government cost estimate to the contractors.
• Request FFP quotes from the selected BPA FSS contractors. The FFP of the order should also include any travel costs or other direct charges related to performance of the services ordered. However, these travel costs exclude reimbursement of travel costs at the rates provided in the Federal Travel or Joint Travel Regulations.

• The ordering activity shall evaluate all responses received using the evaluation criteria in the RFQ.
• GSA/HHS has already determined that the hourly rates for services contained in the BPA contractors’ pricelists are fair and reasonable. However, the ordering activity is responsible for considering the level of effort, mix of labor proposed, and other direct costs to perform a specific task being ordered and for determining that the total FFP or ceiling price is fair and reasonable.

• Place the order with the BPA FSS contractor that represents the best value (see FAR 8.404(d)).
• The preferred ordering mechanism is the Standard Form-26 (NIH Delpro users can use a Record of Call).
• Your authority must be commensurate with the obligation made. (For example, if your authority is limited to $25,000, but the order is for $50,000, you cannot place the order. A person with authority to obligate funds in the amount of at least $50,000 must place the order).
• Notify unsuccessful offerors. If an unsuccessful offeror requests information on an award that was based on factors other than price alone, a brief explanation of the basis for the award shall be provided.

Provide documentation of award to NIH Contracting Officer, Lisa Schneider, 6011 Executive Blvd., Room 529H, Rockville, Maryland 20852 within one week of award as follows:

• BPA FSS Contractor
• BPA Schedule Number
• A copy of the PWS
• Fixed price of award for base period and option periods, if applicable
• Circumstances and rationale for restricting consideration of BPA FSS contractors to fewer than required in these ordering procedures, if applicable
• Evaluation methodology used in selecting the contractor to receive the order
• Rationale for any tradeoffs in making the selection
• Rationale for using other than a performance-based order, if applicable

In the event that additions need to be made after the award of your task you must issue a change order, in writing, including funds added to the Record of Call or Purchase order before the contractor may proceed.